lyearn • shipped • 2026
Turning a rigid, one-dimensional org model into a flexible system that mirrors how companies are actually structured, and making setup something teams could finish in days instead of weeks.
my role
Product Designer. Owned research, end-to-end design and finalised the new architecture concept (detailed out by backend lead).
team
1 Produce Designer (Me), 1 Design Lead, 2 Engineers
type
Full-Time
duration
3 Weeks
impact
59% less time for CSV set-up
75% less support tickets
80% less time for integration
the problem
The old model an org as a single linear chain: Departments → Tracks → Roles → Employees. It worked for simple teams, but real companies vary in depth and shape, and the chain couldn't bend to fit them.
1
Fixed depth
Smaller teams were able to fit into the old fixed hierarchy. A larger org needed an extra level and there was no way to add it.
2
Inconsistent Duplicate Job Profiles
A role like "Senior Product Designer" sat inside one track, inside one department. If two teams needed the same role, they had to duplicate it, and every duplicate was an inconsistency.
research
I looked at how other platforms handle this. Workday was the benchmark for large, multinational orgs, and newer tools like HiBob and BambooHR for smaller, SMB-focused companies.
1
Legacy Platforms are Rigid
Platforms like Workday have rigid structures and need a lot of manual setup, but the data stays clean at scale, which is what large orgs need most.
2
Modern Platforms are flexible
Platforms like HiBob and BambooHR offer more flexibility in hierarchy depth and how structured job profiles are, built for SMBs who move quickly.
chosen solution
Ditched the combined structure and split it into three
Instead of one chain doing three jobs, I built three independent structures and connected them with a single container called “Position”.
introducing positions
A Position is a seat that ties the three structures
1
Reuse without duplication
One job profile applied across many orgs. Update it once and every seat updates.
2
Vacant Positions
A seat can sit empty when someone leaves — a real, represented vacancy. The old model couldn't show this at all.
3
